1.6.4
Submittal Management
The Government will provide the initial submittal register in electronic
format. Thereafter, the Contractor shall maintain a complete list of all
submittals, including completion of all data columns. Dates on which
submittals are received and returned by the Government will be included in
its export file to the Contractor. The Contractor shall use QCS to track
and transmit all submittals. ENG Form 4025, submittal transmittal form,
and the submittal register update shall be produced using QCS. RMS will be
used to update, store and exchange submittal registers and transmittals,
but will not be used for storage of actual submittals.
1.6.5
Schedule
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NOTE: If the contract requires a schedule, use
Section 01320A PROJECT SCHEDULE; if not, use the
Contract clause.
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The Contractor shall develop a construction schedule consisting of pay
activities, in accordance with Contract Clause "Schedules for Construction
Contracts", or Section 01320A, PROJECT SCHEDULE, as applicable. This
schedule shall be input and maintained in the QCS database either manually
or by using the Standard Data Exchange Format (SDEF) (see Section 01320A
PROJECT SCHEDULE). The updated schedule data shall be included with each
pay request submitted by the Contractor.
1.6.6
Import/Export of Data
QCS includes the ability to export Contractor data to the Government and to
import submittal register and other Government-provided data, and schedule
data using SDEF.
1.7
IMPLEMENTATION
Contractor use of QCS as described in the preceding paragraphs is
mandatory. The Contractor shall ensure that sufficient resources are
available to maintain its QCS database, and to provide the Government with
regular database updates. QCS shall be an integral part of the
Contractor's management of quality control.
1.8
DATA SUBMISSION VIA COMPUTER DISKETTE OR CD-ROM
The Government-preferred method for Contractor's submission of updates,
payment requests, correspondence and other data is by E-mail with file
attachment(s). For locations where this is not feasible, the Contracting
Officer may permit use of computer diskettes or CD-ROM for data transfer.
Data on the disks or CDs shall be exported using the QCS built-in export
function. If used, diskettes and CD-ROMs will be submitted in accordance
with the following:
1.8.1
File Medium
The Contractor shall submit required data on 3-1/2 inch double-sided
high-density diskettes formatted to hold 1.44 MB of data, capable of
running under Microsoft Windows 95 or newer. Alternatively, CD-ROMs may be
used. They shall conform to industry standards used in the United States.
All data shall be provided in English.
SECTION 01312A
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