Finances

shall be prefixed with "S". Letters initiated by the Contractor's home

(main) office shall be prefixed with "H". Letters shall be numbered

starting from 0001. (e.g., H-0001 or S-0001). The Government's letters to

the Contractor will be prefixed with "C".

1.6.1.4

Equipment

The Contractor's QCS database shall contain a current list of equipment

planned for use or being used on the jobsite, including the most recent and

planned equipment inspection dates.

1.6.1.5

Management Reporting

QCS includes a number of reports that Contractor management can use to

track the status of the project. The value of these reports is reflective

of the quality of the data input, and is maintained in the various sections

of QCS. Among these reports are: Progress Payment Request worksheet, QA/QC

comments, Submittal Register Status, Three-Phase Inspection checklists.

1.6.2

Finances

1.6.2.1

Pay Activity Data

The QCS database shall include a list of pay activities that the Contractor

shall develop in conjunction with the construction schedule. The sum of

all pay activities shall be equal to the total contract amount, including

modifications. Pay activities shall be grouped by Contract Line Item

Number (CLIN), and the sum of the activities shall equal the amount of each

CLIN. The total of all CLINs equals the Contract Amount.

1.6.2.2

Payment Requests

All progress payment requests shall be prepared using QCS. The Contractor

shall complete the payment request worksheet and include it with the

payment request. The work completed under the contract, measured as

percent or as specific quantities, shall be updated at least monthly.

After the update, the Contractor shall generate a payment request report

using QCS. The Contractor shall submit the payment requests with

supporting data by E-mail with file attachment(s). If permitted by the

Contracting Officer, a data diskette may be used instead of E-mail. A

signed paper copy of the approved payment request is also required, which

shall govern in the event of discrepancy with the electronic version.

1.6.3

Quality Control (QC)

QCS provides a means to track implementation of the 3-phase QC Control

System, prepare daily reports, identify and track deficiencies, document

progress of work, and support other contractor QC requirements. The

Contractor shall maintain this data on a daily basis. Entered data will

automatically output to the QCS generated daily report. The Contractor

shall provide the Government a Contractor Quality Control (CQC) Plan within

the time required in Section 01451A, CONTRACTOR QUALITY CONTROL. Within

seven calendar days of Government acceptance, the Contractor shall submit a

data diskette or CD-ROM reflecting the information contained in the

accepted CQC Plan: schedule, pay activities, features of work, submittal

register, QC requirements, and equipment list.

SECTION 01312A

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